Managing Academic Probation & Disqualification

This page is a resource to help undergraduate international students on academic probation to:

  1. Create goals and actions to be taken to be removed from academic probation

  2. Understand how disqualification from the University of Arizona impacts immigration status

  3. Identify academic and wellness support resources

Important Terms

Academic Probation

Academic probation status occurs following any term (i.e., fall, winter, spring, summer) when your cumulative grade-point-average (GPA) drops below a 2.0. The first time you are placed on academic probation, you should meet with your academic advisor to discuss a plan for improvement, such as enrollment in a mandatory Academic Recovery Program during the following fall or spring semester. Read more >> 
 

Academic Disqualification

University Policy

You may be academically disqualified from the University of Arizona after two consecutive regular semesters of not meeting the standards of normal progress (cumulative grade-point-average of 2.0). If you are university disqualified, you will not be allowed to register at the UA. If you want to apply for readmission, you must receive approval from the dean of the college you wish to enter prior to readmission. Read more >>
 

Immigration Policy

You are required to enroll full-time and make normal progress towards your degree to maintain your immigration status. If you are university disqualified and can no longer enroll, International Student Services will terminate your immigration record. There is no grace period, and you must leave the U.S. immediately. Your I-20 or DS-2019 will no longer be valid, even if it has been signed for travel within the last year.

You will not be eligible for a SEVIS transfer unless your new school provides written confirmation to ISS that they want us to transfer your record in terminated status. If you are considering transferring to another school, start applying early. It is extremely rare for schools to accept transferred records in terminated status. Contact your new school to find out the steps to reestablish your F-1 status.

Advising

International Student Advising

Meet an international student advisor to find out if any of the options below is appropriate.

  • Medical Reduced Course Load: If you cannot attend classes due to a severe illness or injury, you may be authorized to drop below 12 units. You must submit a letter from a licensed medical doctor, doctor of osteopathy or a licensed clinical psychologist. You are eligible for up to 12 months of medical reduced course load per degree level. You must apply for a reduced course load each semester.

  • Major Exploration: If you change your major, you must request a new I-20 by submitting the Change of Major e-form in UA International.

  • Program Extension: Submit the Program Extension e-form in UA International if you will not complete your degree by the end date indicated on your I-20 or DS-2019.

  • Transfer Out: Request a transfer of your SEVIS record to another school by gaining admission and submitting the Transfer Out e-form in UA International. If you are university disqualified before your record is transferred, then you will no longer be eligible to transfer.

  • Authorized Early Withdrawal: Authorized Early Withdrawal is a termination reason in SEVIS. It is used to end your SEVIS record before your program end date.
     

Academic Advising

Meet your academic advisor to understand requirements of your probation.

Find Out the Grades Required to Be Removed from Academic Probation:
  • Semester GPA?

  • Major GPA?

  • Overall GPA?

  • Other?

Your A/B Deficit

Your A/B deficit is the number of units of B, or A, needed to raise your cumulative GPA to a 2.0. Your B deficit is automatically calculated in UAccess. You can find it near the top of your Academic Agreement and on the Academics tab under GPA calculation. Calculate your A/B deficit >>

Plan for Success

Beginning of Semester | Assess and Plan for Success

  • Review academic probation emails from your college.

  • Reflect on what affected your success last semester and why.

  • Use a GPA calculator to understand the grades you need.

  • Meet with your academic advisor:

    • Clarify how to be removed from academic probation.

    • Discuss what contributed to academic probation.

    • Ask if Grade Replacement Opportunity (GRO) is an option.

    • Create a schedule for success this semester.

  • Meet with ISS advisor:

    • Discuss immigration status.

    • Consider your back-up plan.

    • Find campus resources and support to help address the situations that contributed to your academic probation:

CAPS

CESL

Dean of Students

Disability Resource Center

Let’s Talk About

SALT Center

THINK TANK

Writing Center

Writing Skills Improvement Program

 

October | Assess Your Progress

  • Attend office hours to discuss your progress with instructors and estimate your grades.

  • If you are not improving and may be disqualified, meet with your academic and ISS advisors to discuss and prepare.
     

November | Identify End-of-Semester Options

  • Meet with your academic advisor:

    • If you’re uncertain about being removed from academic probation, begin implementing your back-up plan.

    • Consider how you might share your back-up plan with family or friends.
       

Last 2 Weeks of Class | Take Appropriate Actions

  • Request early grade information from instructors.

  • Meet with ISS if disqualification is likely.

  • Make informed choices for international travel or transfer.
     

Post-Semester | Plan for the Future

  • If you are removed from academic probation, continue to use the support resources next semester.

  • If you’re continued on academic probation next semester, continue to actively manage academic probation.

  • If you are university-disqualified, understand the criteria and timeline for readmission.

Dates & Deadlines

Fall 2018

For the complete list of dates and deadlines, check the Fall 2018 Calendar on the Registrar's website.

DATE

DESCRIPTION

AUG 20

FIRST DAY OF FALL 2018 CLASSES

AUG 27

Last day to use UAccess for:

  • adding classes, changing classes, or changing sections

  • changing to or from pass/fail grade

UAccess is still available to drop classes through September 2nd. After that, UAccess will be available to withdraw from classes through October 28th.

AUG 28

Change of Schedule form with instructor approval is required to ADD or CHANGE classes.

SEPT 2

Last day to drop without a W. Classes dropped on or before this date will remain on your UAccess academic record with a status of dropped, but will not appear on your transcript.

SEPT 3

Last day to be eligible for a refund when dropping units for Fall 2018.

W period begins. A penalty grade of W will be awarded for each course withdrawal and the class(es) will appear on your transcript.

Complete withdrawal period begins for students needing to withdraw from all courses at the university.

SEPT 16

Last day to file for Grade Replacement Opportunity (GRO).

OCT 12

Change of Schedule form with instructor's permission to ADD or CHANGE classes is accepted until the end of the business day. After this, both instructor and Dean signatures will be required.

OCT 15

All Change of Schedule forms to ADD or CHANGE classes require not only the instructor's signature indicating permission, but also the Dean's signature. By policy, permission from the Dean to make a registration change at this time requires an extraordinary reason.

OCT 28

Last day to withdraw from a class online through UAccess.

The complete withdrawal process is still available through the last day of classes.

DEC 5

LAST DAY OF CLASSES. No registration changes can be made after the last day of classes.

Last day for complete withdrawal

DEC 6

Reading day - no classes or finals

DEC 7-13

Final exam period.

Final grades are available in UAccess as soon as the instructor posts them. Per Faculty Senate Policy, grades should be submitted within two business days after the final exam.