Undergraduate Student Travel Responsibilities & Procedures

INDEPENDENT TRAVEL

Your travel is official if it meets any of these criteria:

  • In the course and scope of UA employment, authorization, and representation;
  • In connection with a UA sponsored project, research grant or contract;
  • Financed through UA by funding, scholarship, sponsorship, or financial aid;
  • UA approved travel, while enrolled as a UA student to meet a course or degree requirement;
  • Directed, coordinated, or supervised by UA employees for any traveler;
  • Involving the use of a UA vehicle.

 

IF your travel is official:

  • Register Travel.
  • Work with sponsoring department to submit Travel Authorization form.
  • Optional: Travel Preparation, Emergency Planning, or Emergency Scenarios workshop

Image result for ! Image result for !    If your travel is to a location determined to be elevated risk, you may be asked for additional information in order to assess the trip and provide safety recommendations.  Provide adequate time for this process to occur. 

Travel to locations of Extreme Risk are not permitted for undergraduate travelers. 

Current countries designated as extreme risk: Afghanistan, Burundi, Central African Republic, Iran, Iraq, Libya, North Korea, Somalia, South Sudan, Syria, Yemen

Additionally, there are many areas determined to be Extreme Risk within countries where travel is not permitted.

Non-traditional or international students from the destination with special circumstances may request an exception.

  • Work with Global Resiliency to provide any additional information necessary to assess the trip and provide safety recommendations. 
  • The sponsoring Department Head will be required to authorize travel, if determined elevated risk.
  • The International Travel Safety Oversight Committee (ITSOC) may review the trip.
  • Final authorization is required from the Provost for travel to elevated risk destinations.
  • Follow recommendations and conditions of approval.
  • Recommended: Travel Preparation and/or Emergency Planning workshop

 

_____________________________________________________________________________________

GROUP TRAVELThree or more students traveling together without UA employee supervision with one student primarily coordinating travel arrangements.

Your travel is official if it meets any of these criteria:

  • In the course and scope of UA employment, authorization, and representation;
  • In connection with a UA sponsored project, research grant or contract;
  • Financed through UA by funding, scholarship, sponsorship, or financial aid;
  • UA approved travel, while enrolled as a UA student to meet a course or degree requirement;
  • Directed, coordinated, or supervised by UA employees for any traveler;
  • Involving the use of a UA vehicle.

 

Image result for ! Image result for !    All undergraduate group travel receives elevated risk review (LINK).  Begin this process when you are starting to plan group travel.  Provide at least two months for this process to occur.  See link for details.

IF your travel is official:

  • Register Travel.  Indicate the names of other travelers in the group under Travel Information.
  • Work with sponsoring department to submit Travel Authorization form.
  • Work with Global Resiliency to provide any additional information necessary to assess the trip and provide safety recommendations. 
  • Student organizing travel attends Trip-Lead Safety Workshop.
  • The sponsoring Department Head will be required to authorize travel.
  • If your travel is to a location determined to be elevated risk, the International Travel Safety Oversight Committee (ITSOC) will review the trip and final authorization is required from the Provost.
  • Work with Global Initiatives to arrange for a Pre-Departure Orientation.

 

Travel to locations of Extreme Risk are not permitted for undergraduate travelers. 

Current countries designated as extreme risk: Afghanistan, Burundi, Central African Republic, Iran, Iraq, Libya, North Korea, Pakistan, Somalia, South Sudan, Syria, Yemen

Additionally, there are many areas determined to be Extreme Risk within countries where travel is not permitted.

Students with special circumstances may request an exception.

 

_____________________________________________________________________________________

FIELD TRIP:       Student travel with UA employee.

  • Complete the Field Trip Registration.  Indicate the names UA employee leading the trip. 
  • Participate in Pre-Departure Orientation.

_____________________________________________________________________________________

STUDY ABROAD:          

Requirements are provided in Study Abroad and Student Exchange application materials in UAbroad