Travel Procedures

STEP 1: As soon as travel is known

A. Register Travel Itinerary in the University International Travel Registry.

B. Complete the Travel Information. Registration is incomplete without this step.

a. “YES” to questions regarding Export Control considerations alerts Export Control (EC)

b. “YES” to questions regarding Federal Contracts or work on Military Bases alerts Risk Management (RM)

c. “YES” to questions regarding travel to a country with a Travel Alert or Warning alerts the International Risk Analyst

Complete the Supplemental Travel Information with as much detail as possible.

STEP 2: At least thirty days prior to travel

Submit an approved Travel Authorization (TA) to: FSO-Operations Travel Office, USB 402, PO BOX 210158

Interim International Travel Policy

Prior to departure all international travel must be approved.

If travel is not approved, reimbursement of travel expenses is not guaranteed. It is the responsibility of the traveler to ensure that each of these steps is completed and that travel is approved prior to departure:

  • Complete University International Travel registration (Itinerary and Travel Information).
  • Travel Authorizations are received prior to travel departure.
  • Approval by Export Control, if there are any export control requirements.
  • Approval by Risk Management, if there are any additional insurance requirements.
  • Approval by the Provost, if travel involves a country with a Travel Alert or Warning issued by the U.S. Department of State or CDC.

Any travel outside of the area indicated on the UA International Travel Registry is not included as official University business and occurs at the traveler’s own risk.

Travel Flowchart: (pdf)