Incident Report Requirements

Employees traveling in a supervisory capacity on Field Trips,Study Abroad Programs, and Faculty-Led Tours must report to the Office of Global Initiatives:

  • Any periods during the Trip, Program, or Tour that will or may be unsupervised due to anticipated or unexpected employee absences from the trip/program due to travel away, illness/injury, or any other reason.  At this time approved supervisory employees must be identified. Such expectations shall also be communicated to participating students and other employees. 

 

  • Changes in itineraries and activities.

 

  • Actual or potentially perceived conflicts of interest.

 

  • Address, description, and name of lodging arrangements and any other locations rented or under agreement for use with students.

 

Incident and Emergency Reporting

The Office of Global Initiatives will maintain procedures for international incident reporting and coordinate federal Clery Act reporting with UAPD and Title IX reporting with the appropriate UA units. 

International Emergency Support (IES) will initiate emergency notifications on campus and coordinate UA response.

 

The Office of Global Initiatives will provide a summary of incidents reported to the Department Heads of sponsoring Student Group Travel, Field Trips, Study Abroad programming, and Faculty-Led Tours.

 

Employee Travel

For medical incidents occurring within the course and scope of employment and eligible for workers’ comprehensive submit First Report of International Injury to Risk Management Services as soon as possible.

 

Student Group Travel

Student Group Lead- responsible for submitting an electronic incident report for incidents involving behavioral, health, safety, or security incidents.

 

All Travelers

Call or text UA International Emergency Support (IES) (520) 307-9576 in an emergency (violent crime, life-threatening injury/illness, death, missing person, security concerns due to threats including, but not limited to civil or political unrest, natural disaster, disease outbreak, or terrorism) as soon as it is safe to do so.

Emergency Contacts may also call or text IES.

 

All UA travelers are required to check in with a response as indicated by UA Emergency Messages with an email reply or calling /texting UA International Emergency Support (IES), or another identified manner for checking in.

 

Study Abroad Programming, Field Trips, & Faculty-Led Tours

Program, Field Trip, or Tour Lead- responsible for submitting an electronic incident report for incidents involving behavioral, health, safety, or security incidents.  If necessary, the Lead may designate another onsite employee to fulfill this responsibility during an incident.

Onsite Program Supervisor- When students participate in an exchange program or other program that does not involve UA employee escort, the point of contact on the ground is responsible for submitting an electronic incident report as soon as possible (generally within 24 hours) of any non-life threatening injuries, disciplinary problems, or other events that occur abroad that are not urgent.

 

All Participants-  All UA participants are required to check in with a response as indicated by the Program/Field Trip/Tour Lead and/or UA Emergency Message.  Responses requested will generally require replying to an email, calling /texting UA International Emergency Support, or another identified manner for checking in.