Study Abroad and Student Exchange GPA Policy
Explanation for Program Directors and UA Faculty:
Program Directors are encouraged to set their academic expectations (including GPA minimums) for their faculty-led programs. SASE values faculty opinions regarding acceptance, because the Program Directors ultimately know the difficulty of their curriculum and will be working very closely with the students while abroad.
In order to satisfy UA requirements related to probation and academic disqualifications, SASE has developed the following policy especially relevant to students applying with a GPA lower than 2.50:
Student applying for a study abroad program through the UA must meet the following GPA requirements:
- Applicants should have at least a 2.50 GPA (or possibly higher depending on program expectations).
- If a student with a GPA lower than a 2.50 (but absolutely no lower than 2.20) would like to apply to a SASE program, they must submit the regular application materials plus the following documents:
- Personal statement explaining the reasons for the lower GPA
- Mid-term grades for ALL current classes
- Additional recommendation
- After submission of all application materials, the applications will be reviewed by the Study Abroad Coordinator and Program Director or Host Institution and acceptance will be determined at that time. An interview will be required as part of the decision process.
Students on academic probation should wait to apply for a study abroad program until their grades are above a 2.2 cumulative GPA.
Student applying to programs with less than a 2.0 cumulative GPA for 1 semester are currently on academic probation. Once a student has less than a 2.0 GPA for 2 terms (including summer), they will be academically disqualified from the UA. This means that they will be ineligible for financial aid monies, and SASE will not be able to post their grades after the term abroad.
Because of the application deadlines and the financial commitments of each program, it is important to remember that even if a student becomes academically disqualified prior to the program start, they may still be liable for the entire program cost. It is in everyone's best interest to make sure that students will not be academically disqualified before the start of the program, especially in regards, to summer faculty-led programs.
Faculty-led Study Abroad Programs: Pre-departure Checklist
Once your application deadline has passed and you are ready to move forward with your program, there are still many details to take care of as you prepare for your departure. The checklist is intended to help you organize and remember these details:
There are three types of transactions that are used to help fund expenses on faculty-led study abroad programs:
- Travel Advances
- Operations Advances
- Payment or invoices to institutions/vendors
Please review these in detail here.
Faculty, Students, CTAs, TAs, Taxes: click here for details.